Moving can certainly be overwhelming and time-consuming, especially when you’re moving an entire office with lots of equipment, documents and furniture. The key to a seamless office move in San Antonio is preparation. That’s why we’ve compiled these tips to make your job easier and to save you a bit of cash.
It’s time to get rid of the old office phones, fax machines, copiers, printers, PCs, office furniture, and yes even office supplies. If you don’t use them, or if they’re out of date or style, toss them or donate what you don’t need. The less you need to move, the more money and stress you’ll save. Save the receipts when you donate, as you can benefit from the tax writeoff.
For example, Habitat for Humanity of San Antonio gladly accepts office furniture, appliances, electronics, framed mirrors and glass, ceiling lights, carpet rolls, and cabinets.
As soon as you know you’re moving, start packing. Start with the closets and offices you don’t use and make your way to the main ones as you near the date of the move. Use sturdy boxes and clearly label everything. Ask your employees to pack their own offices, and give them several days’ notice.
Call a few moving companies at least a month or two in advance. Get some price quotes and narrow down your choice. The more notice you can give them, the more time they will have to visit the office, take measurements and give you an accurate estimate. Be sure to ask if they are licensed and insured. Go with the most reasonable offer but don’t assume the cheapest price is the best for you.
You can begin packing your computers up by removing all the cables. Place each set in a different zip-locked baggie and label them. By removing and storing cables, you can prevent them from being damaged or lost. This will also prevent bending of the ports and pins. You don’t want to have to buy all new computers when you arrive.
Individually wrap each computer monitor in thick moving blankets or bubble wrap, then tape them securely.
With a new move comes a new address. That means you have to update your letterhead, stationery, business cards and website. Notify the San Antonio post office, creditors, the bank, utility companies, and more, and let them know your new address. Update your business listing online, too, such as on review sites and Google My Business. Also, apprise everyone you do business with of your new address, including clients, vendors and advertisers.
Letting people know of your new contact information beforehand will ensure no delays in service and payment occur.
We can help you with your affordable business move in San Antonio. Just contact us for a free quote today.